Miscellaneous payments are transactions used to pay individuals who provide services (such as speakers), reimburse individuals (non-employees) for travel expenses, and to pay for participant incentives.
The following documents are needed:
- Please complete a Payment Request Form noting the account to be charged.
- If this is a new miscellaneous payee, Brown Finance will need a W9 or W8 .
- Manager email approval is necessary. It should include dollar amounts, worktag, and the verbiage: “I approve this payment and am certifying charges appear reasonable, allocable & allowable relative to the scope of work, awarded budget, and Sponsor’s requirements.” The preferable method is DocuSign.
- Receipts or contract/letter of agreement
- If electronic funds transfer (EFT) is requested for payment, please include the EFT Form – https://financialservices.wustl.edu/wp-content/uploads/2024/03/WU-Fillable-EFT-and-W9-03-15-24.pdf.
- For foreign individuals, wires are the only payment method. Please include the Foreign Wire Form – https://financialservices.wustl.edu/wp-content/uploads/2022/02/Wire-Transfer-Banking-Instructions-020922.pdf
All documents must be combined in one PDF and sent to Brown-Finance@email.wustl.edu for processing.
The standard turnaround time for payments is 30 days. However, if all necessary documents and approvals have been included and there are no system approver questions, the payment process is usually shorter.